Paperless Shop Floor

Reasons to Upgrade Your Shop Floor to Paperless Manufacturing

Why is Going Paperless Important? 

When people hear the term “paperless,” they typically associate the elimination of this office resource as an act that helps the environment. And while this is true, adopting a paperless manufacturing solution can do so much more. In addition to promoting a more sustainable business, going paperless can decrease operating costs, enhance productivity and help a shop floor work smarter (and not necessarily harder).

Reasons to Upgrade Your Shop Floor to Paperless Manufacturing

Reduce Machine Down Time & Improve Scheduling

Improve Lead Times & Win More Jobs

Lower the Cost of Quality Control

Reduce Paper and Office Supply Costs

Enhance Security and Compliance

Track Progress and Performance More Accurately & Effectively

Keep More Complete and Accurate Records

Improve Communication and Encourage Better Teamwork

Train New Employees Faster & Acclimate Existing Employees To New Departments More Effectively

Get Jobs Into Production Faster

Reduce Set-Up Times By Calibrating Machines Faster

Reduce Scrap Parts & Improve Profitability

Improve Shop-Wide Accountability

Become More Eco-Friendly and Improve Public Image

Pinpoint Manufacturing Bottlenecks Faster

Reduce Tribal Knowledge

Use your Paperless System as a Sales Tool

5 Benefits of Going Paperless with Digital Shop Routers:

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The information on a digital router is always up to date.

When the customer order is changed with a new quantity, delivery date, drawing revision, the router, schedule, etc. are instantly and automatically changed

Workers ONLY have access to the latest information when they view it on a device.

Digital routers speed up the process.

Everyone who needs to know about something they need to do on a job can be instantly notified when a job is created.

They can parallel process their part of things and get it done much faster than with paper.

Hot jobs can’t get stuck at the bottom of a pile. Instead, they are filtered and prioritized on digital dashboards and lists which are always up to date.

The speed of the workflow and risk of jobs getting forgotten is vastly improved.

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Draw image of computer

A digital traveler can’t get lost.

An identifying job tag should be attached or affixed to the material, parts, and WIP so that it can’t easily be separated from the parts by a gust of wind or an honest mistake of setting a paper traveler in the wrong spot.

If tags get damaged they can be recreated easily.

It’s easy to split a job with a digital router.

Just make a new tag or print a new label. All the other corresponding work instructions and inspection reports are always online for anyone to find.

Everything in one place

Everything is in one place.

There are not multiple different places to look for things with potentially conflicting information.


The biggest obstacle to going paperless is the fear of change. It’s human nature to resist change, especially when it’s such a dramatic change. People are uncertain about how it will work, and how their job will change. We’ve seen that time and time again when employees are first introduced to a paperless environment. Almost without fail, the clear and obvious benefits start to reveal themselves quickly and people realize how much they’ve suffered from the waste they didn’t realize for so many years.
The second biggest obstacle to going paperless is the actual technology used to make the transition. Until recently there hasn’t been a practical way to easily manage the data needed to run a dynamic job shop environment, with less labor investment, without paper.

How ProShop Can Help!

With ProShop ERP, we’ve been running paperless and highly effective job shops for over 20 years. We have helped hundreds of other manufacturing companies become more efficient, save cost, save trees, take their company through a true digital transformation, and reach the pinnacle of going paperless. We’d encourage you to watch the accompanying video and reach out to us if this sounds like an interesting consideration for your shop.

Paper-Based Pain Points:

  Limit unsuccessful login attempts.
  Jobs getting stuck
  Making bad parts
Looking for stuff
  Obsolete or incomplete information
  Tribal knowledge
  Lots of double entry and transcribing data – error prone

Paperless benefits

Easier Decision Making – Real Time Data
Easier Auditing – Customer Perception
Visibility of everything – Schedule and Capacity – on-time performance
Reduction of COGS – better visibility of purchasing, shop decisions
Reduce overhead cost of reporting and aggregation of data
Shorter Lead Times – Faster throughput of information – less waiting in queue
Control of Documents – every kind
Less Scrap and NCR
Capturing Tribal Knowledge
Free Flow of Communication

Interested in Learning More?